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Privacy Policy

Last updated: 28 January 2026

Only Social Recruitment Payroll Ltd ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

1. Information We Collect

Information You Provide

We collect information you voluntarily provide when you:

  • Fill out our contact form (name, email, company name, message)
  • Request a quote for our services
  • Communicate with us via email or phone
  • Engage our payroll services

Automatically Collected Information

When you visit our website, we may automatically collect certain information including:

  • IP address and browser type
  • Pages visited and time spent on pages
  • Referring website addresses

2. How We Use Your Information

We use the information we collect to:

  • Respond to your enquiries and provide quotes
  • Deliver payroll services you have requested
  • Send you relevant information about our services
  • Improve our website and services
  • Comply with legal obligations

3. Legal Basis for Processing (GDPR)

Under the UK GDPR, we process your personal data based on:

  • Consent: When you submit a contact form or opt-in to communications
  • Contract: To fulfil payroll services you have engaged
  • Legitimate Interest: To improve our services and respond to enquiries
  • Legal Obligation: To comply with UK law and HMRC requirements

4. Data Sharing

We do not sell your personal information. We may share your data with:

  • HMRC and pension providers (as required for payroll services)
  • Professional advisors (accountants, legal counsel)
  • Service providers who assist our operations (under strict confidentiality)

5. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. This includes encrypted data transmission, secure servers, and restricted access controls.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. Payroll records are retained for a minimum of 6 years as required by HMRC.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request erasure of your data
  • Restrict processing of your data
  • Data portability
  • Object to processing
  • Withdraw consent at any time

To exercise these rights, please contact us using the details below.

8. Cookies

Our website uses minimal essential cookies for basic functionality. We do not use tracking or advertising cookies. By using our website, you consent to our use of essential cookies.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us:

Only Social Recruitment Payroll Ltd
4 Spur Road
Cosham, Portsmouth
PO6 3EB
Email: info@onlysocialrecruitment.co.uk

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.